Presentations Guidelines now available

Technical instructions for oral presentations

The conference rooms will be equipped with computer projector and laptop PC. The operating system at the conference site is Microsoft Windows XP / Vista. Standard software like Microsoft Office products and PDF readers will be available for your presentation.
If you require any another piece of equipment, please let us know in advance. The lecture hall is equipped with microphones and loudspeakers.

Presentation length
Each oral presentation slot will consist of a 15 minute talk followed by 5 minutes of questions. Presenters must ensure that the duration of their talk adheres to the 15 minute rule.

Organizational issues
To guarantee a smooth presentation flow, please have your presentation ready on CD, DVD or pen- drive at least 20/30 minutes before the starting of each paper session. Please make sure to label your presentation file with your last name and a keyword from the title of your presentation.
Example: mylastname_keyword.ppt

Instructions for poster presentation

Poster boards are “A0” format, that is 85 × 120 cm (or 34 × 47 inches) in portrait orientation. If your poster exceeds the required specifications you will not be able to display your poster.

In order to have full visibility, it is extremely important that the posters are mounted and ready for viewing at the beginning of the conference, that is, during the registration time. The number of each Abstract will be mounted on the poster boards. Please locate your abstract number to determine where your poster should be.

Poster Specifications:

  • Poster size: maximum 85 cm (34 inches) wide and 120 cm (47 inches) high.
  • A poster must be readable from about 2 meters (use preferably a Bold font, 18-32 pt).
  • Prepare a label for the top of your poster indicating the title, the author(s) and their affiliation(s).
  • The poster must include:
    1. abstract
    2. introduction, problematic, objective
    3. methods
    4. results
    5. discussion
    6. conclusion

Other suggestions for poster presentation:

  • Captions should be brief. Avoid unnecessary detail in figures, drawings and charts.
  • Number and title sections. Use simple fonts for both titles and text. Limit the use of capitals, lower case letters are easier to read. Emphasize by using Bold or Italic styles, but not the underline. Present the text in paragraphs.
  • Left-aligned text is generally the best for reading. Justified text (straight right margin) should be avoided.
  • Use the single background colour to unify a poster and to distinguish it from neighbouring posters. Lighter pastel colours are best as backgrounds. Using too many colours confuses and distracts the reader.
  • Do not mount illustrations on heavy board because these may be difficult to keep in position on the poster board.
  • Your poster should be self-explanatory so that you are free to supplement and discuss various points raised by other workshop participants.
  • Have copies of your complete paper ready to hand out to interested persons. Include author name(s), mailing address, poster title, conference name and date. Include your e-mail address and the web-site address for your institution.
  • All materials must be prepared prior to workshop. There will be no graphic or computer print facilities available at the meetings.